Feb 27, 2022

Purchasing Analyst/Agent

  • iLearn Schools
  • Fair Lawn, NJ 07410, USA

Job Description

Position Type:
Secretarial/Clerical/Data Processing

Date Posted:
2/25/2022

Location:
iLearn Schools

Date Available:
03/04/2022
SCOPE OF JOB:

The Purchasing Analyst/Agent is responsible for researching purchases, the analysis of outstanding purchase orders, and processing daily purchase orders.

PRNICIPAL DUTIES AND RESPONSIBILITIES
  • Purchasing of items that are necessary for day-to-day business and school operations;
  • Responsible for managing and organizing all order processing and scheduling;
  • Responsible for the day-to-day data entry to update vendor accounts
  • Communicating with vendors on payment and invoice matters.
  • Responsibilities also include: receiving invoices, preparing payment vouchers, placing account code information on invoices, updating vendor accounts, posting bills/invoices to accounts payable ledger, reporting input errors to BA;
  • Coordinates school secretaries, custodians, and other related staff to ensure the appropriate functioning of the receipt of ordered goods and services.
  • Process Daily Purchase Orders and Analysis of Daily Unapproved Listings for Director's signature and approvals.
  • Research vendor price increases about State Contract Pricing, Bid Compliance, and determination of the need for open public bidding.
  • Analyze Outstanding Purchase Order Report continuously to ensure prompt vendor payment.
  • Suggest the use of substitutes or alternative products.
  • Arrange for the direct purchase of items that do not require the advertising of bids by the purchasing agent.
  • Be responsible for preparing standard purchase specifications.
  • Interview sales representatives who have been authorized by the purchasing agent and make recommendations for purchases.
  • Prepare purchase contracts.
  • Work toward full audit compliance.
  • Establish and maintain needed records and files.
  • Other duties as assigned by the Director of Purchasing.
  • Display the highest ethical and professional behavior in working with students, parents, school personnel, and outside agencies associated with the school.
  • Participate in appropriate in-service and workshop programs and attend any required meetings.

Job Types: Full-time, Contract

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Referral program
  • Tuition reimbursement
  • Vision insurance

Schedule:
  • Monday to Friday

Experience:
  • Purchasing/Procurement: 1 year (Preferred)

Work Location: One location

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