Jun 15, 2022

Buyer

  • Cuyahoga Community College
  • Cleveland, OH, USA

Job Description

Job Description:
Buyer

Department: Procurement

Location: District Administration

Reports To: Manager, Procurement

Recruitment Type: External/Internal

Requisition ID: req2909

Employment Type: Full-Time Support Staff

Union Position: Union

Work Schedule: Standard College Hours: M-F, 8:30am-5pm

Number of Openings: 1

Job Description:

SUMMARY:

Performs sourcing and procurement of capital goods, furniture, fixtures and equipment and maintenance, repair and operations (MRO) supplies in accordance with established procedures. Performs procurement duties related to Capital Leases.

DUTIES AND RESPONSIBILITIES:

Duties and responsibilities include but are not limited to:
Performs basic and complex procurement activities including bidding, sourcing, approving and processing activities associated with purchase requisitions, purchasing cards and other accepted methods of procurement. Solicits bids, negotiates and commits to contracts for the purchase of supplies, equipment, and services up to $50,000.Prepares basic and complex requests for information (RFI), request for proposals (RFP) and request for quotations (RFQ); develops supporting spreadsheets, comparisons, recommendations, and justifications; obtains telephone quotes when indicated.Prepares requests for Capital Lease quotations, develops supporting spreadsheets, comparisons, recommendations, and justifications, and handles disbursements of funds and Escrow accountsFacilitates basic and complex (RFP), (RFI) and (RFQ) activities for major stakeholders.Provides management of assigned commodities.Ensures agreements and contracts are completed and compliant in accordance with established terms and conditions.Receives, evaluates, estimates costs and processes purchase requests for assigned supplies and materials according to established procedures.Discusses various projects, problems and purchases with clients and vendors; selects vendor, schedules and coordinates order; and maintains communication with internal clients and external suppliers.Ensures vendors comply with specifications, schedules and delivery deadlines.Maintains current knowledge of the bidding process and procedures in accordance with College and State guidelines.Anticipates and meets all customer needs accurately, professionally, and with a commitment to customer satisfaction.Prepares a variety of department reports.Maintains general clerical activity records and supplies operational support to College departments.Performs other related duties as assigned.

SUMMARY:
Performs sourcing and procurement of capital goods, furniture, fixtures and equipment and maintenance, repair and operations (MRO) supplies in accordance with established procedures. Performs procurement duties related to Capital Leases.

DUTIES AND RESPONSIBILITIES:
Duties and responsibilities include but are not limited to:

• Performs basic and complex procurement activities including bidding, sourcing, approving and processing activities associated with purchase requisitions, purchasing cards and other accepted methods of procurement.
• Solicits bids, negotiates and commits to contracts for the purchase of supplies, equipment, and services up to $50,000.
• Prepares basic and complex requests for information (RFI), request for proposals (RFP) and request for quotations (RFQ); develops supporting spreadsheets, comparisons, recommendations, and justifications; obtains telephone quotes when indicated.
• Prepares requests for Capital Lease quotations, develops supporting spreadsheets, comparisons, recommendations, and justifications, and handles disbursements of funds and Escrow accounts
• Facilitates basic and complex (RFP), (RFI) and (RFQ) activities for major stakeholders.
• Provides management of assigned commodities.
• Ensures agreements and contracts are completed and compliant in accordance with established terms and conditions.
• Receives, evaluates, estimates costs and processes purchase requests for assigned supplies and materials according to established procedures.
• Discusses various projects, problems and purchases with clients and vendors; selects vendor, schedules and coordinates order; and maintains communication with internal clients and external suppliers.
• Ensures vendors comply with specifications, schedules and delivery deadlines.
• Maintains current knowledge of the bidding process and procedures in accordance with College and State guidelines.
• Anticipates and meets all customer needs accurately, professionally, and with a commitment to customer satisfaction.
• Prepares a variety of department reports.
• Maintains general clerical activity records and supplies operational support to College departments.
• Performs other related duties as assigned.

REQUIRED QUALIFICATIONS

Bachelor's DegreeMinimum of three (3) years of experience in procurement of a variety of goods and servicesExcellent verbal and written communication skillsSkills with basic math and standard level word processing (MS Word) and spreadsheet (MS Excel).Excellent customer service skills and proven ability to develop and sustain productive customer relationships.Ability to manage records effectively and efficiently and in accordance with department practicesAbility to participate effectively in teamsMust have sensitivity to respond appropriately to the needs of a diverse population.PREFERRED QUALIFICATIONS:

Experience with Enterprise Resource Planning (SGHE Banner) or other similar applicationExperience with eProcurement software, such as Jaggaer or other similar applicationDisclaimer: This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned and does not prescribe or restrict the tasks that may be assigned.

REQUIRED QUALIFICATIONS
• Bachelor's Degree
• Minimum of three (3) years of experience in procurement of a variety of goods and services
• Excellent verbal and written communication skills
• Skills with basic math and standard level word processing (MS Word) and spreadsheet (MS Excel).
• Excellent customer service skills and proven ability to develop and sustain productive customer relationships.
• Ability to manage records effectively and efficiently and in accordance with department practices
• Ability to participate effectively in teams
• Must have sensitivity to respond appropriately to the needs of a diverse population.

PREFERRED QUALIFICATIONS:
• Experience with Enterprise Resource Planning (SGHE Banner) or other similar application
• Experience with eProcurement software, such as Jaggaer or other similar application

Special Note: This is a Full-time(1199/SEIU) Bargaining Unit Position, Grade 10. Full time (1199/SEIU) bargaining unit employees atCuyahoga Community College will be considered first for vacant positions.

Target Hiring Rate/Salary: Minimum salary $57,563


Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

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